Be it
product, process or assets; digital transformation has become essential for every
facet of any business operation. Especially in this modern age where everything
is done on computers, you need to have every document available in the digital
form for it to be usable. Considering the fact that conversion of hard copies
into computer supported formats is a difficult task, it is best to use data
digitization services for accomplishing it.
The Nitty-Gritty of Data Digitization
Whether it
is conventional print materials or paper documents containing vital records,
you can only utilize it for business gains if you have the capability to
convert it into a digitize form. Basically
there are two common methods that can be utilized for making this conversion:
1. Keyboarding: It is similar to data entry; however, in keyboarding you have to
manually enter the text written on the paper document in a word processor.
2. OCR: Optical Character Recognition is a lot faster than keyboarding;
however, it requires the use of sophisticated software solutions to get the job
done. In dearth of a quality software solution, you run the risk of wrong
entries that may jeopardize the best laid plans for utilizing the digitized
data.
While
keyboarding is definitely useful, it is not a practical way to convert huge
amount of data. Therefore, you should look for a data
digitization services provider that has access to the latest software
solutions like FineReader, Tesseract etc.
Advantages of Data Digitization
There are
many advantages of data digitization as mentioned below:
1. Helps you reduce the storage space: When you
have data in digital format, you do not require a lot of space for storage. A
DVD or a USB flash drive is big enough to store data that can fill an entire
room (when stored as hard copies).
2. Quick analysis of data: While you need to speed a lot of time in
searching the desired information in a tangible file, the time is considerably
reduced when you have the data stored in the digital format. You just have to
enter the desired search keywords and press ‘Enter’ on the keyboard and
information will be in front of you.
3. Multiple accesses: A book can be only read by one person at a
time, however, when the same book is stored as an eBook and shared over a
network, multiple users can read it at the same time. Data digitization
provides multiple accesses to the same resource, which makes it vitally
important for businesses.
Conclusion
Data related
tasks are not very difficult; however, they can be a major burden on your
workforce. The repetitive nature of these tasks can lead to complacency, which
may result in errors in the work. Hence, it is best to outsource your work to
data digitization or data entry
service providers for getting it done quickly and accurately.
